Printing remains so convenient because it allows easily created physical copies of your documents, images, and other information. This can be useful for creating hard copies for records or sharing them with others. Or simply for the ease of having something to read in your hands.
And in today’s world, it’s becoming increasingly common for employees to work remotely. That can be defined as remote, hybrid, or new work. Obviously, the benefits are numerous, like increased productivity, working from anywhere, as well as cost savings for companies, but it also poses challenges. One of these challenges is the ability to print documents remotely.
We’ve looked at some of the scenarios where sharing printers and enabling remote printing make sense. Firstly for businesses, and then later on for private users.
Printer Sharing Scenarios:
Sharing Printers for Small or Medium Sized Work Teams:
A team of architects, who work on both Macs and Chromebooks, would like to set up a shared printer for when they need to print plans and drawings.
How It Works:
- The team leader sets up the printer in ezeep Blue and shares it with the rest of the team.
- Team members install the ezeep Blue app on their devices and sign in with their team credentials.
- Then, team members can access the shared printer through the ezeep Blue app and print their plans and drawings. This is regardless of whether they are using a Mac or Chromebook.
Results:
- The team has created a user-friendly and accessible shared printer that can be used by all team members. And regardless of the device they are using.
- Collaboration within the team is easy and any delays in work due to printing are eliminated.
Other Examples:
- A marketing team that works together on campaigns and often needs to print presentations or brochures that must be viewed and edited by all team members.
- A design team that works together on projects and often needs to print designs and prototypes.
- An NGO that works together on projects and often needs to print documentation for local stakeholders.
- A medical team that works together on patients and often needs to print medical records.
In all these examples, the option to set up a shared printer and make it accessible to everyone in a team regardless of the device they are using significantly facilitates collaboration and working on projects.
Sharing Printers for Remote/On the Road Employees
A company has employees who frequently work remotely yet need to print documents saved on the corporate network.
How it Works:
- The IT administrator sets up a printer in ezeep Blue that is located on the corporate network and enables remote printing.
- Employees install the ezeep Blue iOS or Android app on their mobile devices and sign in securely with their corporate credentials.
- Employees can now access remote printing through the ezeep Blue app and print their documents remotely at their current location. Alternatively, documents can be printed directly to the office for collection later or for other colleagues to work on.
Result:
- The company allows its employees to print documents located on the corporate network remotely, increasing work efficiency and flexibility for the employees.
Business with Multiple Sites and Shared Printers
An online retailer operates multiple warehouses in various locations and wants to allow employees in one warehouse to print picking lists located in another warehouse.
How it Works:
- The IT administrator sets up printers in each warehouse using ezeep Blue and enables remote printing.
- Employees in each warehouse install the ezeep Blue app on their mobile devices and log in with their corporate credentials.
- Employees in one warehouse can now access and print picking lists located in another warehouse through the ezeep Blue app. And without having to be physically present in the warehouse where the picking lists are located.
Result:
- The online retailer can increase the efficiency and flexibility of its employees by allowing them to print picking lists from a remote warehouse, making warehouse work easier.
Other Examples:
- A travel company with employees frequently on the road who need to print documents such as tickets and invoices saved on the corporate network.
- A construction business with employees on job sites who need to print updated plans located on the corporate network.
- A medical team that needs patient data on paper and has employees frequently on the go who need to print medical records and lab results located securely on their own network.
- A financial consulting firm with employees frequently at customers’ premises who need to print contracts and financial plans located on the company network.
- A retail company with employees often on the road who need to print order and delivery slips located on the corporate network.
In the examples above, the ability to print on the go those documents saved on the corporate network helps increase the efficiency and flexibility of employees. This results in their day-to-day work being significantly easier.
Family/Home Printing
Remote Printing using ezeep Blue in a family where members of that family live in separate locations yet want to print documents from any location to a shared printer in the family home.
How it Works:
- A member of the family sets up a printer at home using ezeep Blue and enables remote printing.
- Other family members install the ezeep Blue app on their iOS or Android devices and log in with their own credentials.
- All family members can now access the shared printer in the main family home through the ezeep Blue app and print their documents from remote locations, without having to be physically in the same room or building.
Result:
- All members of the family can now print documents from any location to their shared printer at home, saving time and without having to email documents back and forth.
Other Examples:
- Roommates living together in a shared apartment or house with one of them sharing a printer with the other.
- Communities that share common spaces such as kitchens and living rooms whose residents can use just one printer.
- Students living together in on-campus dormitories reduce their expenses by sharing just one printer.
How ezeep Helps with Printer Sharing
Overall, ezeep offers a secure and flexible way to print documents from remote locations, allowing companies to support their employees’ work remotely while also ensuring data security. This is particularly important in today’s work world, where more people than ever are working remotely and need the ability to print from anywhere. To see how easy, it is to share your printer with others look at our guide here.
Any Questions?
And if you have any queries about sharing your printers, our team is on hand to support you. Chat with us live directly from your ezeep Blue console or contact us here.